Project Officer 

22.5 hours per week (0.6 FTE) OR 30 hours per week (0.8 FTE) Part time – fixed term March to December 2023

Closing Date
Fri, 10th February 2023


The successful applicant will be working on a Victorian state-wide project that provides regional communities with the opportunity to digitally preserve their collections and precious items, as well as receive onsite training for preventative conservation and disaster mitigation in the face of future natural disaster events. This project will focus on communities, collections and items that have been potentially damaged or threatened, as well as those that could be at risk in the future.

The aim of this project is to help future proof collections by educating organisations and individuals of the importance of digitising and documentation, as well as imparting knowledge and building skillsets in preventative conservation and disaster preparedness.

This project is supported by Creative Victoria.



The Project Officer (PO) will provide digitisation assistance and guidance to project participants, as well as conduct training sessions in areas relating to collection care. OFFICIAL Over the course of the Project, the PO will work with small-sized collecting organisations (such as museums, Keeping Places, historical societies, and galleries), community groups (sports clubs, emergency services, volunteer groups) and individual community members. The overall aim is to help facilitate disaster preparedness and recovery through digitisation and best practice advocacy. The PO will work within the Project team and within AMaGA Victoria’s wider team and partnerships. The PO can be based either in the regions or metropolitan Melbourne and will be required to travel on average every three weeks for daily or multi-day site visits over an 8-month period. In addition to well-developed digitisation skills, the role will require sound communication skills, excellent time management skills, and the ability to work with a broad range of organisations and individual community members. The primary objective is to assist in digitising collections of regional organisations and individuals and provide specialised training, advice and guidance on digitisation, preventative conservation and collection management skills

1.1 Deliver digitisation and collection management guidance and training to diverse audiences.

1.2 Digitise items belonging to participant collecting organisations, as well as individuals at public community events.

1.3 Deliver training workshops in the areas of collection care, preventative conservation and disaster management.

1.4 Provide timely and accurate data to the Project Manager for evaluation to monitor and measure the effectiveness of the Project.

1.5 Other duties as required.



2.1 Demonstrated experience and working knowledge of digital photography. Experience in studio photography using a range of set-ups including digital cameras, studio lighting, and copy stand imaging for both 2D and 3D objects in a museum or gallery setting, or similar, is desirable.

2.2 Demonstrated experience, competency and understanding of image editing software and file conversion software for best practice digital preservation (i.e. Photoshop, Lightroom)

2.3 A demonstrated understanding of museum best-practice in caring for, cataloguing and digitising collections, as per the National Standards for Australian Museums & Galleries (version 1.5) desirable.

2.4 Previous experience in the delivery of training workshops, presentations and/or conducting group activities in community organisations.

2.5 Highly developed time management and organisational skills.

2.6 Demonstrated communication and interpersonal skills including confident public-speaking, with an ability to collaborate and develop effective relationships with a range of internal and external stakeholders.

2.7 A current driver’s license and access to a vehicle with large boot space.


Toyah Horman (she/her)

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