Equipment Lending Program

We are currently accepting Expressions of Interest for the July to November 2025 round!
If you would like to discuss the lending program before you submit your application, please send an email to enquiries@amagavic.org.au.

ABOUT THE PROGRAM

AMaGA Victoria now offers AMaGA member organisations in Victoria the opportunity to borrow digitisation equipment, promoting the safekeeping and documentation of collection materials and enhancing audience access through digital means. Members can choose from a variety of equipment at no cost, including cameras, backdrops, scanners, archival kits, and digitisation props.

To apply, please fill out our Expression of Interest form before 15 June 2025 at 11:59 PM. The EOI form includes a series of questions designed to assist us in selecting the groups that will borrow the equipment for this round.

AVAILABLE EQUIPMENT

AMaGA Victoria has three full digitisation kits. Each kit is comprised of 5 individual equipment bundles. Organisations may choose to either borrow a full equipment kit or a select a smaller number of the individual bundles listed below:

• Bundle 1: Camera, camera battery charger, SD card, wireless flash transmitter, shutter release remote, Datacolor SpyderCheckr, grey scale card, tripod, tripod mount and 5-in-1 reflector

• Bundle 2: 2 x studio lights, light stands, soft boxes, power cords, globes, translucent reflector, backdrop stands, 2 x spring clamps, white paper backdrop roll

• Bundle 3: Copy stand, 2 x desk clamp lights, small easel, collapsible light tent (440mm x 440mm x 440mm)

• Bundle 4: Flatbed scanner (2 x templates for slides and negatives included), long book pillow, Ethafoam block

• Bundle 5: Cleaning and digitisation props – book pillow, black and white cloth, extension cord, double adaptor, weights (snake weight, small weights), cleaning utensils (brushes, cloths, dirt eraser), stationery (pens, scissors, tape measures) cotton gloves and nitrile gloves

• Accessories: 3-step step ladder; foldable table; foldable platform trolley; and example archival set to demonstrate correct storage techniques (large textile box, smaller object box, covered coat hanger, binder with sleeves for photographs, documents and slides)

LOAN PERIOD

Each lending period is set for four months, from February to June and July to November each year. Participating organisations must keep their selected equipment for the entire duration of their lending period, and extensions will not be possible.

PICK-UP/RETURN REQUIREMENTS

Participating organisations must collect their selected equipment on 29 July 2025, from the Royal Exhibition Building in Carlton. During pick-up, AMaGA Victoria staff will conduct a handover session and provide an overview of the equipment. The equipment must be returned to the Royal Exhibition Building on 25 November 2025 and checked to ensure it remains in working condition.

If you are interested in borrowing equipment but believe you would be unable to pick up or return the equipment to the Royal Exhibition Building on the indicated dates, delivery options may be available; however, the cost would need to be covered by the borrowing organisation.

The use of this digitisation equipment is free of charge. However, if your organisation does choose to hire a kit that contains consumables (e.g. nitrile gloves, cleaning utensils, stationery), we would kindly ask for a $5 fee to allow us to replace these items for future groups.