Equipment Lending Program
Round 2 Expressions of Interest for are now OPEN!
If you would like to discuss the lending program before you submit your application, please send an email to enquiries@amagavic.org.au.
ABOUT THE PROGRAM
AMaGA Victoria now offers AMaGA member organisations in Victoria the opportunity to borrow digitisation equipment, promoting the safekeeping and documentation of collection materials and enhancing audience access through digital means. Members can choose from a variety of equipment at no cost, including cameras, backdrops, scanners, archival kits, and digitisation props.
Given that 2024 is the first year the program is running, we will endeavour to review the format and make applicable changes for following years. If you are not selected for this intake round, you are most welcome to apply again the following year.
To apply, please fill out our Expression of Interest form before 17 January 2025 at 5:00 PM. The EOI form includes a series of questions designed to assist us in selecting the groups that will borrow the equipment for this round.
AVAILABLE EQUIPMENT
AMaGA Victoria has three full digitisation kits. Each kit is comprised of 5 individual equipment bundles. Organisations may choose to either borrow a full equipment kit or a select a smaller number of the individual bundles listed below:
Bundle 1: Camera, camera battery charger, SD card, wireless flash transmitter, shutter release remote, Datacolor SpyderCheckr, grey scale card, tripod, tripod mount and 5-in-1 reflector
Bundle 2: 2 x studio lights, light stands, soft boxes, power cords, globes, translucent reflector, backdrop stands, 2 x spring clamps, white paper backdrop roll
Bundle 3: Copy stand, 2 x desk clamp lights, small easel, collapsible light tent (440mm x 440mm x 440mm)
Bundle 4: Flatbed scanner (2 x templates for slides and negatives included), long book pillow, Ethafoam block
Bundle 5: Cleaning and digitisation props – book pillow, black and white cloth, extension cord, double adaptor, weights (snake weight, small weights), cleaning utensils (brushes, cloths, dirt eraser), stationery (pens, scissors, tape measures) cotton gloves and nitrile gloves
Accessories: 3-step step ladder; foldable table; foldable platform trolley; and example archival set to demonstrate correct storage techniques (large textile box, smaller object box, covered coat hanger, binder with sleeves for photographs, documents and slides)
LOAN PERIOD
Each lending period is set for four months, from February to June and July to November each year. Participating organisations must keep their selected equipment for the entire duration of their lending period, and extensions will not be possible.
PICK-UP/RETURN REQUIREMENTS
Participating organisations must collect their selected equipment on 25 February 2025, from the Royal Exhibition Building in Carlton. During pick-up, AMaGA Victoria staff will conduct a handover session and provide a comprehensive overview of how to set up the equipment. The equipment must be returned to the Royal Exhibition Building on 24 June 2025 and checked to ensure it remains in working condition.
If you are interested in borrowing equipment but believe you would be unable to pick up or return the equipment to the Royal Exhibition Building on the indicated dates, delivery options may be available; however, the cost would need to be covered by the borrowing organisation.
The use of this digitisation equipment is free of charge. However, if your organisation does choose to hire a kit that contains consumables (e.g. nitrile gloves, cleaning utensils, stationery), we would kindly ask for a $5 fee to allow us to replace these items for future groups.